1. Introduction

The General Data Protection Regulation (GDPR) came into force on the 25 May 2018 and is a data protection regulation that applies to all individuals within the European Union. The GDPR requires organisations that collect personal information to deal with it fairly, lawfully and in a transparent way. Shuttlers Academy will handle your information in accordance with the GDPR.
This privacy notice is applicable to all members of Shuttlers Academy who are less than 18 years old.

Shuttlers Academy respects your personal data and your privacy rights are important to us. This privacy notice explains what data we collect from you and how it is used.

2. Who are we?

Shuttlers Academy, Cockhaise Granary, Monteswood Lane, RH16 2QP

Registration number: 12109767

3. Purpose of processing

We need to collect some personal information from you before you can become a member of Shuttlers Academy. We will also collect personal information from you if you submit a student application for a Young Officials Award or when you enter a tournament. The information we collect is needed to facilitate your membership of Shuttlers Academy and process any student application you may submit. This has to be effective and lawful and is known as our legitimate interests. We may also need to satisfy legal and regulatory obligations during the period of your membership.

4. Your personal information

We may collect your name, address, date of birth, details of your parents and teachers and telephone number. We may also collect information which is called ‘special category’ personal information. This includes information about an individual’s race, ethnic origin, religion, health, sex life and sexual orientation. We will also ask you to supply emergency contact information.

5. Keeping your personal information secure

We have appropriate security measures in place to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

6. Disclosure of your personal information

We will not disclose your personal information to third parties.

7. Your rights

The GDPR gives all individuals important rights about the processing of their personal information. These rights are as follows:

• You have the right to be informed about the collection and use of your personal information.
• You have a right of access to your personal information which means that you have right the right to know if personal data about you is being processed.
• You have the right to rectification. You have the right to ask for inaccurate information to be changed.
• the right to erasure (or right to be forgotten)
• the right to restriction of processing: the right to limit the processing of your personal data;
• the right to data portability: you have the right to obtain and reuse your personal data for your own purposes across different services;
• the right to object. You have the right to object to the processing of your personal information.
• You also have rights in relation to automated decision making and profiling.

9. How long will we keep your personal data?

Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected.

For further information on each of the above rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.